How to Choose Personal Training Software
Choose by how you coach
| Your work | Apps to compare | What to check |
|---|---|---|
| Book sessions and sell packs | PTminder · TeamUp · My PT Hub | Check client self-booking, cancellations and session credits on the plan you would buy. |
| Deliver individual workouts | TrueCoach · PT Distinction · QuickCoach | Try editing a program while reviewing the client’s last completed workout. |
| Coach strength teams | TrainHeroic | Compare athlete limits, coach seats and team programming. |
| Plan endurance training | TrainingPeaks | Check the Basic and Premium athlete mix and device imports. |
| Plan client nutrition | Foodzilla · PT Distinction | Compare meal planning, food tracking and the cost of any booking tools you need. |
| Start with a free plan | QuickCoach · Everfit · Fitr · ABC Trainerize · WeStrive · SoloTrainer | Compare free client limits, paid extras and online-sales fees. |
These shortlists use published features, not hands-on rankings. I build and sell SoloTrainer, one of the apps included. How I compare apps.
Compare the same tasks
- Choose your main workflow: in-person sessions, individual online programs, teams, endurance or nutrition.
- List the tasks your plan must cover: workouts, booking, payments, client messages and data export.
- Compare the total at the same client count, including required add-ons and payment fees.
- Use each trial for the same tasks: edit a workout, review its history, book and cancel a session, and record a payment.
- Export a sample client record before committing. Check what history and measurements you can keep.
Apps in this guide
Each app has a price, client cap and source links. Check dates are shown too. 16 apps show prices for 10, 20 and 50 clients.
ABC Trainerize
Coaching, habits and business tools in one client app.
USD 10 / month
Plan limits
Grow · 2 coaching clients; free for 1
CoachAccountable
Goals, bookings and client notes.
USD 20 / month
Plan limits
2 active clients; all features and unlimited coaches
Everfit
Workout plans and food logs. Paid plans include booking.
USD 19 / month
Plan limits
Pro · 5 clients; free Starter for 5
Exercise.com
Business tools and workout plans in your own branded app.
Quote required
Plan limits
Allowances and commitment in the Order Form
FitBudd
Trainers who want coaching delivery and branding options.
USD 15 / month
Plan limits
Starter · 2 clients; then USD 4 per additional client/month
Fitr
Sell plans. Coach clients each month.
Free for 3 clients; GBP 14.99 / month for 5
Plan limits
Free plan · 3 active clients; Band 1 · 5 clients
FitSW
Workout plans and booking tools to try.
USD 19 / month
Plan limits
5 clients; monthly tiers up to 1,000
Harbiz
Spanish-speaking coaches who want workouts, bookings and business tools in one app.
EUR 19 / month
Plan limits
Basic · 5 clients
Hexfit
French-speaking coaches who need assessments, appointments and client records.
From EUR 19 / month
Plan limits
Starter · up to 5 active clients; larger bands cost more
My PT Hub
Combining workout delivery and bookings with a larger roster.
EUR 25 / month
Plan limits
Starter · 3 clients, 50 workouts and 50 nutrition plans
PT Distinction
Workout plans, food tools and client follow-ups.
USD 19.90 / month
Plan limits
Basic · 3 clients; extra clients USD 6/month
PTminder
An in-person business selling session packs.
USD 75 / month
Plan limits
0–50 Active and Lead clients; 20 staff
QuickCoach
Send workout plans at a low cost.
Free for 20 clients; Pro USD 39 / month
Plan limits
Pro · unlimited clients
SoloTrainer
Swiss in-person trainers evaluating bookings, packs and payment records.
Free for unlimited clients; optional Pro CHF 29 / month
Plan limits
Unlimited clients on Free and Pro; fair use rules apply
TeamUp
Bookings for sessions and group classes.
EUR 99 / month
Plan limits
0–100 active customers; live EUR display
The Workout Coach
Make workout plans and track results at a low price.
USD 5 / month
Plan limits
5 clients; free for personal use
TotalCoaching
Write plans and review client workout logs.
EUR 14 / month
Plan limits
Starter · 5 clients; 1 trainer
TrainHeroic
Strength plans for people and teams.
USD 9.99 / month
Plan limits
1 athlete; USD 17.99 for 5
TrainingPeaks
Plan runs and rides. Link devices and track results.
USD 21.99 / month
Plan limits
4 Basic + 1 Premium athlete; USD 54.99 for 5+ Basic
TrueCoach
Workout plans, feedback and client chat.
USD 29.98 / month
Plan limits
Starter · 5 active clients
Virtuagym
Coaching, memberships and studio tools.
Quote required
Plan limits
Client, staff and location allowances need a quote
WeStrive
Workout plans and client apps. Set up tasks to run themselves.
USD 10 / month
Plan limits
2 clients; free for the first client
How to choose
Start with the tasks you do every week: assigning workouts, booking sessions, recording payments and exporting a client’s record. Then cost the plan that covers those tasks at your own client count with the calculator. A low entry price often hides add-ons or per-client charges.
Compare your options
Calculate for your client count · Compare trainer apps · How I check apps
FAQ
How do I choose personal trainer software?
Start with the tasks you do each week: assigning workouts, booking sessions, recording payments and exporting a client’s record. Then price the plan that covers those tasks at your own client count.
Which trainer app is cheapest at 10 clients?
QuickCoach and SoloTrainer have no base subscription charge at 10 clients. Paid examples include The Workout Coach at USD 8/month, Fitr at GBP 24.99 and TotalCoaching at EUR 25. Sales fees and extras are separate.
Can I move my client data if I switch apps?
Check the export notes first. Some apps export the client list and transactions only. Trainerize cannot export workout history, progress stats or measurements, and several apps confirm no full export.
How current are the prices?
Prices and source links were refreshed on 25 October 2026. Each app page shows its evidence; public documentation does not replace a trial or a checkout quote.