Updated

Personal Trainer Client Management Software

Your clients and their records

Keep your client list, packs and payments in one place. Check how to take your data with you. These notes come from each app’s guides.

ABC Trainerize
Check limits

Session packs with credit balances on the client card. Selling them needs Stripe Integrated Payments, USD 10/month; manual credits are free.

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CoachAccountable
Available

The guides describe how to track remaining sessions.

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Everfit
Check limits

Session credits with balance history documented; Booking required. Credits from sold packages need the Payments & Packages add-on.

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Exercise.com
Not clear

The guides describe visit allowances, restrictions and expiry dates.

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FitBudd
Check limits

Payment plans set 1-to-1 session counts; session packs with quotas cover group classes and sit under Elite in the help center.

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Fitr
Not clear

On paid plans, packages bundle programs into one subscription. I couldn’t confirm session credits or a remaining balance.

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FitSW
Available

The product pages describe sessions, packages and subscriptions.

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Harbiz
Not clear

Session packages deduct a credit when the client books. The dashboard shows the client’s remaining balance.

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Hexfit
Not clear

Hexfit documents prepaid session packages. A sold pack credits the client’s session balance, and each matching appointment deducts one session.

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My PT Hub
Available

Packages sell sessions or credits; credits deduct on event booking, the trainer deducts sessions. Balance and history per client.

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PT Distinction
Check limits

The guides describe pre-made packages with one-off or subscription payments. I couldn’t confirm a way to track remaining session credits.

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PTminder
Available

The product pages describe packages and memberships.

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QuickCoach
Not clear

Billing packages support one-off purchases and recurring subscriptions. A package is not evidence of a remaining session-credit balance.

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SoloTrainer
On the website

Session packs, remaining balances and automatic session deductions are advertised on Free. These workflows have not been independently tested for this guide.

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TeamUp
Available

Packs sell a set number of credits for classes and appointments; remaining uses show under My Account on the web.

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The Workout Coach
Not clear

I couldn’t confirm this from the available guides.

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TotalCoaching
Not clear

No session packs found; the only balance-like field is a per-client account expiry date.

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TrainHeroic
Not clear

No session packs or credits. Marketplace bundles sell access to several teams or programs.

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TrainingPeaks
Not clear

You can sell training plans. I couldn’t confirm appointment credits.

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TrueCoach
Not clear

Session packs not established; payments cover subscriptions and one-time charges without a session balance.

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Virtuagym
Not clear

The product pages describe credits, memberships and packs.

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WeStrive
Check limits

You can sell programs and packages, but I couldn’t confirm appointment credits.

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What to check

Check which clients count towards your cap. Check the pack balance after a session. Try logging cash paid outside the app. Save a client’s data before you choose.

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